How Many Employees Do You Need For A Group Policy?

Saturday, September 30, 2023 06:11 Posted by Admin
How Many Employees Do You Need For A Group Policy?

To be eligible for a group policy, typically a business needs at least one full-time equivalent employee besides the business owner. However, the specifics can vary depending on whether the company is considered a small business or a large organization. In this comprehensive guide, we will delve into the requirements of group policies, their benefits, and how to choose one that best fits your organization’s needs.

Understanding Group Policies

Before we delve into the specifics of employee count for group policies, it’s essential to understand what a group policy is. A group policy refers to an insurance plan that provides coverage to members of a group, such as employees of a company. These plans are typically uniform in nature, offering the same benefits and coverage to all members of the group.

Group policies are often more affordable than individual policies because the risk is spread across many people. They also often provide more extensive coverage due to the bargaining power of a large group. In addition, group policies may offer added benefits such as wellness programs and preventative care options, further enhancing the value they provide to employees.

Eligibility for Group Health Insurance

Group health insurance is a type of group policy that provides health coverage to employees. To be eligible for group health insurance, a company typically needs to have at least one full-time equivalent employee, other than the business owner.

However, the specifics can vary. For example, some insurers may require a minimum of two employees for a group health insurance plan, considering owners as employees. Meanwhile, other insurers may offer plans to companies with just one employee. This flexibility allows businesses of various sizes to provide healthcare benefits to their employees, which can be a significant factor in attracting and retaining talent.

Small Business vs Large Organization Group Policies

The number of employees required for a group policy can also depend on whether the company is considered a small business or a large organization. The distinction between these two categories can significantly impact the type of group policy the business is eligible for.

Small Business Group Coverage

In general, a business with between one and 50 employees is considered a small business for health insurance purposes. Such businesses qualify for small business health insurance, also known as a Small Business Health Options Program (SHOP) health plan. These plans are designed to be affordable and accessible for small businesses, allowing them to provide comprehensive healthcare benefits to their employees.

Large Group Coverage

On the other hand, organizations with more than 50 employees usually need to apply for traditional large group coverage. The requirements for large group coverage can differ from those for small business group coverage. Large group policies may provide more extensive coverage options and greater flexibility in terms of plan design. However, they may also have more stringent eligibility requirements and higher costs.

Factors Influencing Group Policy Eligibility

Aside from the number of employees, other factors can influence a company’s eligibility for a group policy. These factors can include the company’s location, the percentage of employees who participate in the plan, and the size of the employer contribution towards the plan.


Insurance laws and regulations vary by state, which can affect group policy eligibility. For example, some states may have different definitions of a small employer or different requirements for group health insurance. This variability underscores the importance of understanding the specific insurance regulations in your state when considering a group policy.

Participation Rate

Insurers often require a certain percentage of a company’s eligible employees to participate in the group policy. This requirement, known as the participation rate, is typically around 70%. The participation rate ensures that there is a sufficient pool of insured individuals to spread the risk, which helps keep premiums affordable.

Employer Contribution

Insurers usually require employers to contribute a certain percentage towards the employees’ premiums. This requirement, known as the employer contribution, is typically at least 50%. The employer contribution not only helps to lower the cost of insurance for employees but also demonstrates the employer’s commitment to supporting their employees’ health and wellbeing.

Choosing the Right Group Policy

Choosing the right group policy involves several steps. First, employers should assess the needs and preferences of their employees. This might involve conducting a survey to understand what employees value most in a health plan. Factors to consider may include the types of coverage offered, the network of healthcare providers, out-of-pocket costs, and the availability of wellness programs.

Next, employers should compare different insurance providers and plans. They should consider factors such as coverage, cost, provider network, and customer satisfaction. Employers can use resources such as the SHOP marketplace to compare plans. It could also be beneficial to consult with an insurance broker or advisor who can provide expert guidance based on the specific needs and circumstances of the business.

Finally, employers should consider their budget and how much they are willing to contribute to employee premiums. Employer contributions can significantly reduce the cost of health insurance for employees and make the plan more attractive. However, the level of contribution must be balanced with the financial realities of the business.


In conclusion, the number of employees needed for a group policy can vary, but typically a business needs at least one full-time equivalent employee besides the business owner. However, many factors can influence a company’s eligibility for a group policy, including the company’s size, location, participation rate, and employer contribution. By understanding these factors and comparing different providers and plans, employers can choose a group policy that best meets their needs and those of their employees. This ultimately leads to healthier, happier employees and a more productive and successful business.

Written by Todd Taylor

Todd Taylor

Todd Taylor oversees most of the marketing and client administration for the agency with help of an incredible team. Todd is a seasoned benefits insurance broker with over 35 years of industry experience. As the Founder and CEO of Taylor Benefits Insurance Agency, Inc., he provides strategic consultations and high-quality support to ensure his clients’ competitive position in the market.

We’re ready to help! Call today: 800-903-6066